Visual Practice XP Edition

Booking & Scheduling Module
Enhanced and Updated for Release 2001

The Booking/Scheduling module is designed to replace the week-at-a-glance paper based appointment booking system. Using sophisticated and fast interface controls, booking patient appointments has never been easier! Scheduling for providers and/or resources makes booking a snap. Book your exam rooms, xray equipment, treatment rooms - whatever you wish. Paper based day-sheet reports let you carry with you what is already in your schedule. And you can perform OHIP and Direct billing right from the patient's appointment, and automatically mark the appointment as billed. Never let a billing slip through your fingers again.

The Visual Practice Booking/Scheduling module is a powerful tool for organizing and maximizing your time. By scheduling a physician's time in the module, patient bookings become straight forward, as Visual Practice ensures provider availability for a patient. Visual Practice also enables you to automate many tasks directly from the booking system. Each day contains a list of patients that have been seen, and some that missed their appointment. This list can be used ahead of time to validate each person's health card prior to the appointment to ensure eligibility, using the Visual Practice HCV module.

Click on image for full size image

Once appointment(s) have been completed, the same list can be used for fast billing to OHIP (through the Billing Day Sheet Module) or directly to the patient or their insurance company, one at a time, or in bulk.

For practices, clinics or hospital departments, the Booking/Scheduling module provides a simplified, single point of reference for staff availability and patient bookings. You can also schedule resources such as rooms and equipment, and associate them with providers and patient's schedules and bookings. And for those practices that frequently see one another's patients, custom views allow providers and resources on the same day to be shown side, enabling you to easily drag and drop appointments from one column to another.

Custom coloring of appointments based on visit reason or procedure provide a simple, "at-a-glance" summary of your day. Background coloring of the day's available space makes it easy to identify open spots in the provider's schedule.

New to Visual Practice Release 2001 - Integrated Recalls! Booking a recall for a patient enables you to recall patients for future appointments. You can pre-fill a recall by "Type" which enables you to pre-fill the appointment with all the necessary details about the intended appointment. No more searching for post it note is files or notes scribbled in appointment book columns. This fast, easy to use feature is full integrated with the Book & Scheduling Module. Existing customers with Support Service Agreements can look forward to this upgrade in January of 2001.

The main recalls screen includes patient contact information & and the ability to convert a recall into an appointment in seconds! Print a recalls list for any day you wish.

Recalls are automatically marked as booked once an appointment is made using that recall, making it easy to manage and track used recalls. The simple on screen recall summary gives you all the information you need to contact the patient, discuss the nature of the appointment, and book the appointment all in one simple integrated step.

New to Visual Practice Release 2001 - Daily Appointment Templates. Create and apply present appointment times for specific services. Color coded procedures, and search available appointments by Visit Reason, Procedure, Provider, Date, and Resource! Book patient appointment right from the search option, or double-click on a template appointment and book it on the spot!

Key Benefits

- Eliminate bulky patient booking binders
- Organize your booking and scheduling in a completely paperless manner
- Multiple Views: Daily, Weekly, Monthly, Yearly
- Easily navigate from day to day, week to week, month to month or year to year
- Set viewing durations from 5 to 60 minutes - book in any duration or interval you wish - the scheduling screen always fits it cleanly on the screen
- Perform HCV (Health Card Validation) for all patients in a day or week prior to their visit - get immediate responses on validation
- No waiting overnight for HCV responses - validate a day's health cards in under 3 minutes
- Schedule patient bookings, schedule provider and resource availability
- Patient booking/provider scheduling conflict detection, prevents bookings when providers or resources are unavailable
- Color code appointments for easier viewing and appointment identification
- Create custom views - side by side columns of providers or resources
- Schedule details such as surgical procedures - book the procedure type, hospital, OR and other information right in the appointment
- Fields to confirm appointment with patient, or for marking attendance
- Trigger billing macros to execute for attended appointments
- Support for long term repeat appointments by complex patterns
- Drag and Drop appointments from one day to another
- Book multiple appointments in the same time slot, or overlap appointments
- No limits on the number of appointments per column, per day
- Integrated Patient Recalls system

Standards of Conformance

- Internet standard iCalendar methodology for repeat appointments
- Grid layout de facto standard used by popular calendar programs such as Outlook 98 and Lotus Organizer
- Ministry of Health Health Card Validation Support
- All date fields are entered and stored in year 2000 compliant format

Cost

One Time Cost: $395 per licensed user
Annual Subscription Cost:

Licenses	Per Licenses Subscription Fee
1-5	50/per user/provider
6-10	30/per user/provider
11-15	20/per user/provider
16-20	15/per user/provider
21 and above	10/per user/provider

Pre-Requisites

- Visual Practice Client Only or Client/Server Base License
- Visual Practice Patient Registry Module